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What is CONCATENATE in Excel?

CONCATENATE in Excel is an essential function that allows users to combine data from different cells and display the result in a single cell. For instance, if you have a list of addresses with the name, street name, city, etc., in different columns, you could use the CONCATENATE function to combine each section into a complete address.

You can then copy the combined address or use it elsewhere.

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The CONCATENATE in Excel function is helpful for those who work with large volumes of data and want to combine the values of different columns into one. The utility of the function extends from connecting first and last names to linking data sections for generating unique codes.

Key Highlights

The function CONCATENATE in Excel can combine a maximum of 30 values.

This function always gives a text string, even if the source contains all numbers.

To work correctly, we must provide at least one text argument in the formula for the CONCATENATE function.

It gives a #N/A error if we provide an invalid value to an argument.

The function CONCATENATE in Excel combines the source values and displays the result in a new cell. Therefore, it does not alter the source giving users the flexibility to work on new and old values.

Syntax of CONCATENATE in Excel

The syntax for CONCATENATE function is as follows-

Text 1: It’s a required argument and the first item to join. It can be a text value, cell reference, or number.

Text 2: It’s also a required argument. We can join up to 255 items that are up to 8192 characters.

How to Use CONCATENATE Function in Excel?

You can download this CONCATENATE in Excel Template here – CONCATENATE in Excel Template

1. Using the Formula

Suppose we have a list of Names in Column A and a list of Dates in Column B and want to display the Name & Date together in Column C.

Here’s how we can do it:

Explanation of the formula:

A6: This is the first value we want to combine.

“: To insert a space between the combined values, we enclose it in double quotes.

TEXT(B6, “DD-MM-YYYY” ): The TEXT formula converts the number into a readable format. B6 represents the date, and DD-MM-YYYY is the format to display the same.

Note: Excel will display the output in a non-readable format if we concatenate a date with text without converting it.

2. Using the Function “fx.”

Step 1: Create a new column with the heading Product Code.

Step 2: Select the cell where you want to display the combined result. In this case, it is cell E6.

3. Using Ampersand Operator (&)

Suppose we have a list of Employee names in Column A and their Email IDs in column B. We want to concatenate these values to create a list of Employee Emails with their Display name using the Ampersand Operator (&).

Put the “=” sign and select the first cell to combine (A6). Enter the & operator and open double quotes. Put a space and open angle brackets. Enclose the second value (B6) between ampersand operators and double quotes. And lastly, end the formula with double quotes. The double quotes indicate that we want the output in text format.

Step 3: Press Enter key to get the combined result

To concatenate the Email ID with the Names of the remaining cells, drag the formula into the other cells.

4. Combine Text String and Cell Value Using CONCATENATE Function

Explanation of the formula

A6: The cell contains the first value we want to combine.

“: A space enclosed with double quotes to separate the combined values with space.

B6: We want to combine the cell containing the second value.

“MICROSOFT EXCEL”: It is the third value to combine. It is enclosed in double quotes to indicate that we want to display a text value.

Things to Remember

Same Order: The CONCATENATE function combines the values in the same order as in the data set. For example, if a column contains the alphabets in random order, i.e., A, C, D, F, and H, then the formula =CONCATENATE(A, C, D, F, H) will display it as

Manual Cell Reference: If you want to combine the values of a cell range, you cannot use an array (such as B1:B10). You must refer to each cell manually, e.g., =CONCATENATE(B1, B2, B3,..).

CONCAT function: In EXCEL 2023 and later versions of Excel, the CONCAT function in Excel has replaced the CONCATENATE function. However, it is still available to use for compatibility.

Frequently Asked Questions (FAQs)

Answer: The shortcut for CONCATENATE uses the ampersand operator (&). To combine values using the (&) operator, follow the steps:

Step 2: Type the formula,

=A6&” “&B6

Note: To separate the values with space, we enclose space with double quotes in the formula.

Answer: Working with numerical data in Excel is relatively easy to manipulate, but combining or manipulating text can be challenging. This is where the CONCATENATE function comes in handy. This function allows users to merge text strings without changing the original values, making it an ideal option for financial reporting or presentations.

Unlike merging cells, the CONCATENATE function does not alter the original values. It also allows for combining different data types, such as text strings, numbers, and dates, which is beneficial for data analysis and presentation.

The CONCATENATE formula is =CONCATENATE(text1, text2, text3,…), where,

text1, text2, text3,… are the values we want to combine. We can combine up to 255 strings and 8192 characters in one formula.