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Initially, I had planned to make an extensive post about Apple Notes tips for Mac and iPhone/iPad. However, I had to change my mind midway as the article would have turned out to be rather long. After wrapping up the 16 hacks for iOS Notes app separately, I think it’s the right to do the same favor to its macOS counterpart. Talking about the tricks, I’ve picked them based on how effective they are.
If you rely on Apple’s note-taking app to record ideas or keep your hectic life in sync with your priority, the following tips can boost your productivity. Plus, they can also help you ideally customize the app as per your workflow. Read on to explore the tricks and use them proficiently to get the best out of the app!
18 Tips and Tricks to Get the Most Out of Apple Notes App for Mac
1. Use Continuity Camera to Scan Docs
macOS Mojave has introduced a smart feature called “Continuity Camera.” You can use this well-thought-out feature to quickly add a photo to your note or scan a document using your iPhone on your Mac.
Times when you want your workflow to be smooth, Continuity Camera can come in very handy. One thing worth noting is that it works between macOS Mojave and iOS 12. So, ensure that your devices are fully onboard.
2. Pin Notes
Just imagine that there are a number of lists in your note. And whenever you want to access a specific list, you have to drill down the entire collection. Wouldn’t it be great if you could show a frequently used checklist right at the top? This is where pinning comes into the picture!
3. Float Notes
Supposing you have created an extensive agenda about the things you have to do today while working on your Mac. And you have to hop into it time and time again to ensure you are in sync with the plan. That’s when the floating feature can save your day!
4. Import files to the Notes app
5. Export Notes As PDF
Next, enter the name, add a suitable tag and select the desired location. Hit the Save button, and you are ready to go!
6. Create A Checklist
You are all set for a long shopping spree and want to craft an easy-to-view checklist. Don’t worry, as you don’t need to look anywhere else for the solution.
7. Add Tables
We have crafted a detailed post on it. Do check it out here.
8. Sort Your Notes
I like to keep my notes organized. And the one little trick that helps me keep them in sync with my workflow is “sorting.” If you also want to put all of your stuff in a better state, this one can definitely make a difference.
Pretty much like its iOS counterpart, the Notes app for macOS allows you to sort your projects based on Date Edited, Created or Title.
9. Format Text With Quick Keyboard Shortcuts
Frankly speaking; I’ve saved this tip for the folks who are fond of super handy keyboard shortcuts. Formatting text can be made a tad easier with a keyboard shortcut. Keep the following ones on your radar to boost your productivity and also save time.
10. Make the Most of Siri to Create and Edit Notes Fast
Do not underestimate Siri! The personal assistant works pretty well in letting you quickly create notes and even edit them with ease. When you don’t want to fiddle with the keyboards, use the quick commands to get your work done.
You can invoke Siri and say something like: “Create a new note.” “Open my shopping note.” “Add sugar to my shopping note.”
11. Change Default Account
By default, all of your notes are designed to sync with iCloud. However, you can switch your default account to Google, Yahoo or other. Besides, you will also choose to save them locally on your computer.
Note: If you want to keep your notes locally, check the box to the left of Enable the On My Mac account.
Want to sync your lists with a different cloud service? No problem. Fire up System Preferences → Internet Accounts → Select the desired service and sign in.
12. Move a note out of iCloud
So, that was about switching the default account. What if you want to move a specific note from iCloud to Google or other cloud services? It’s just as upfront!
13. Use Dark Mode
Follow this hands-on guide to enable system-wide dark mode on your Mac.
14. Collaborate With Friends
To use this feature, you have to first invite your friends. And once they have accepted your request, they can make changes seamlessly.
Open the respective note → hit the people button → choose the medium and then share it with your friend/s as usual.
15. View Attachments from All Of Your Notes
Keeping track of attachments is quite simple. Personally; I make sure to use this feature for one biggest reason–prevent the app from being cluttered.
Then, navigate through the specific sections like Photos & Videos, Sketches, Documents, Websites and more.
To preview an attachment, select it and then hit the space bar.
16. Save files to Notes from Other Apps
You are browsing the web and suddenly find a piece of an article worth remembering. Wouldn’t you want to save it in a secure place? Yeah, you would love to offer it up safe heaven.
Note: Share button may not be available in every app.
17. Lock Your Note
Supposing you have created some personal notes and don’t want anyone to bump into them without your permission. Why not lock them out! It would add an additional layer of safeguard to your personal info.
Once you have secured a project, anyone who wants to have access to it will have to enter the password.
18. Recover Deleted Notes
You are on the complete cleanup mission. And want to get rid of all the useless lists or folders so that the app no longer seems to be messed up. Unfortunately, you end up deleting some important notes and want to restore them as soon as possible.
That’s pretty much it!
Video: Apple Notes Tips and Tricks
Your Favorites?
So, these are some of my most productive hacks for Apple Notes app for macOS. Which ones were able to win your favor or found a special place in your collection?
Moreover, if you find some of your favorites missing from the lineup, do not forget to let us know about them.
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Author Profile
Dhvanesh
The founder of iGeeksBlog, Dhvanesh, is an Apple aficionado, who cannot stand even a slight innuendo about Apple products. He dons the cap of editor-in-chief to make sure that articles match the quality standard before they are published.
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